If you’re an employee who works from home, you’re probably using your phone, internet, and electricity. These are considered working from home tax deductions that you could claim on your tax return. However, it’s imperative to note that how you operate from home has an impact on whether you can deduct office expenses. For example, occasionally checking emails, taking the odd work call, or doing minimal work tasks are not sufficient, even if they are conducted from home. To claim a home office tax deduction, you must:

  • Work from home regularly to fulfil your employment duties.

  • Have additional expenses due to working from home, and

  • Have adequate records that outline hours worked and expenses incurred.

What are home office expenses?

Home office expenses are the extra costs you incur when working from home, rather than at your employer’s workplace. These costs can include electricity, internet, mobile phones, office equipment, computers, and more.

Alex works from a dedicated home office two days per week. Alex incurs additional costs during these two days that she could not have if she worked in the office. These include the internet, mobile phone, electricity, and stationery. Since she
works from a dedicated home office, Alex can choose the fixed rate method, or the actual cost method.

How can you claim home office expenses?

From 2023, there are two methods to claim home office expenses. The revised fixed rate method combines most work from home tax deductions and allows you to earn 67 cents per hour worked from home. The actual cost method allows you to make deductions separately, but does not permit you to claim a standard rate per hour worked from home.

Revised Fixed Rate method

On 1 March 2023, the ATO introduced the fixed rate method for work from home deductions. The fixed rate method is calculated at 67 cents per hour you work from home and includes the following deductions:

  • Electricity and gas

  • Home and mobile phone expenses

  • Internet

  • Computer consumables and stationery

When using this method, you must keep an accurate record of the actual hours worked from home. This is done through timesheets, rosters, employer logs, time-tracking apps, or a regularly updated calendar, logbook, spreadsheet, or similar.

You can also claim a separate deduction for the work-related portion of items such as office chairs, desks and bookshelves. But remember to always keep your receipts, as these decline in value over time. You may also be able to claim for the repairs and maintenance of these items.

Actual cost method

The actual cost method is exactly what it says – you claim the actual cost of running your home office (see example below for calculations), not a nominal 67c per hour claimed under the fixed rate method. Expenses to deduct through the actual cost method include:

  • Electricity and gas

  • Phone expenses (home and mobile).

  • Internet

  • Stationery and computer consumables

  • Home office cleaning expenses

  • Full purchase price of office equipment less than $300 (e.g. a chair)

  • Depreciation on office equipmentcosting more than $300 (eg. standing desk)

To claim the actual cost method, you need to keep a record of the expenses you are claiming. In addition, you need to record the days and hours you work from home.

For more information on the actual cost method, read the actual cost method blog post.

How to calculate working from home tax deductions

If you use Etax you can skip this part as we’ll work it out for you. However, if you’re interested in how these two methods are calculated, we have provided an example comparing the two methods.

Example 1:

Diego is a recruitment consultant who works 24 hours per week from home and he has a diary of each hour he worked from home this year. He has a company laptop and company mobile phone, but uses home internet with his wife. He calculates his internet use is 55% work-related and his share of the $80 per month bill is $40. The work-related portion of his electricity works out to be 15% of the year’s bills. Diego also bought a monitor, mouse and keyboard used only for his home office and wasn’t reimbursed by his employer.

Revised Fixed Rate method:

  • Diego can claim 24 hours per week x $0.67 x 48 weeks (52 weeks minus 4 weeks annual leave) = $771.84

    • (Diego can’t claim his internet, power and office equipment expenses using the revised fixed rate method, as it’s already included in the 67c per hour rate).

Actual cost method:

  • It is possible for Diego to claim an apportioned amount for his electricity and internet bills.

  • For the internet, Diego claims 55% of $40/month for 11 months (one year minus his 1 month annual leave) = $242

  • For electricity, he claims 15% of the total of 11 months’ worth of electricity bills ($1,356) = $203.40

  • Diego kept his receipts for a computer monitorcosting $299, a mouse for $99 and a keyboard for $149.

  • Total claim using the actual cost method = $992.40

Therefore in this example, Diego’s working from home tax deduction claim would be $220.56 higher using the actual cost method over the fixed rate method.

What home office expenses can’t you claim?

For any work from home deduction to be claimed on your tax return, you must meet the following criteria. If you fail to comply, you won’t be able to claim it on your return:

  • You must have paid for the item yourself: Items supplied by your employer cannot be included on your return.

  • You must be out of pocket for the expense: If you purchased items on a company credit card or they reimbursed you for the purchase, you can’t also claim it on your tax return.

  • Have evidence to support your claim: If you don’t have a receipt for a purchase or a record of the hours you worked from home, you can’t claim.

How do I know which method is most appropriate to use?

It can be difficult to know which method will give you the largest refund at tax time. For some people the fixed rate method will be most effective, while for others the actual cost method will give you the maximum working from home tax deduction. It really comes down to your personal circumstances.

But don’t worry! If you use Etax, you don’t need to work it out yourself. Simply enter your home office expense information and our tax return will automatically calculate which method is best for you. On your tax return, you will always claim the largest home office deduction possible!

Join our newsletter.

Get the latest tips and stay updated.

Continue Reading

Get it right from the start with help from our Gold Coast Accountants and Business Advisors.